Beginner/Intermediate Project Management Training

A Three-Day Seminar

Objectives

    • Basing the lecture on the nine knowledge areas of the Project Management Institute’s Project Management Body of Knowledge using the processes of planning and control:
    • Learn about the nine knowledge areas defined by the Project Management Institute’s Project Management Body of Knowledge (PMBOK).
    • Learn how the processes of planning and control apply to the nine knowledge areas of the PMBOK™.
    • Learn project scope management including creating a Work Breakdown Structure.
    • Learn project time management by doing good time estimates, setting dependencies and using PERT, Gantt and other scheduling techniques.
    • Learn project cost management by doing cost estimates and cost roll up.
    • Learn how to manage risk by anticipating it, controlling it and including it in the project estimate.
    • Learn project integration management by balancing the constraints of time, cost and quality during the planning and controlling of the project.
    • Learn project human resource management by knowing how to assemble an appropriate project team, assign responsibilities, motivate and manage the team.
    • Learn how to control a project within schedule, cost and quality constraints.
    • Learn how to detect problems and fix them before crises arise.
    • Learn how to report project progress against the baseline plan.
    • Learn how to write proper project documents such as proposals, plans, requests for proposal, specifications, tests and so forth.
    • Learn when and where project management software should be used.
    • Learn how to do Status Reporting simply and quickly.
    • Learn how automated project management tools assist in project planning and control.
    • Learn how to run technical and management review meetings.

 

Features

Although all of the nine knowledge areas of the Project Management Institute’s Project Management Body of Knowledge (PMBoK™) are covered, the approach is to teach the processes of planning, execution and control. Managing project personnel is a key part of the discussion. Over one third of the time is spent in class workshops to give practical experience. Case studies and examples from real projects are presented throughout. Project management software tools are discussed.

Target Audience

This seminar is intended for project managers, team leaders, project team members – anyone involved in a project.

Outline

PART 1 – PLANNING

Introduction
Instructor, students, schedule, logistics
What is a Project?
The Project Management Institute
Project Management Body of Knowledge nine Knowledge Areas
Themes for the course
Learning objectives
Reducing stress

The Project Plan
What is Planning
Why plan?
Project Development Plan outline

Project Scope Planning
The Work Breakdown Structure
Methods, examples, approaches, formats
Milestones
Introduction to PM software tools such as Microsoft Project™
Summary WBS
Contractor WBS
WBS and Phases
How far to break down?
Using the WBS
Work Packages
Class Exercise- Build a WBS for a project

Project Time Planning
Estimating Methods
Important items to have standards for
Using the WBS
Accuracy of estimates at each stage of the plan
Considerations to ensure that estimates are reliable

Scheduling
PERT charts
True dependencies
Critical path
Gantt charts
When to use
Items driven by the Gantt
Resource usage
Multi project management
Individual time management
Class Exercise: estimate and schedule the project

Project Cost Planning
Estimating the cost: is it realistic?
Software tools
Costed WBS
Cost and resource ramp-up
Budgeting to cost accounts
Cost – sanity checks
Cost reports
Class Exercise: costing the project

Project Risk Management
Risk management processes
Risk Identification – Anticipating the risk
Suggested factors
Risk Quantification – Risk tables: a quantitative approach
Risk Response Development
Risk as a monetary value
Management reserve
Risk management documents: Plan, Procedures, Log, Risk List
Class Exercise: Risk Identification, Evaluation, Response

Project Integration Planning
Integrating scope, quality, time, cost
Integration processes

PART 2 – EXECUTION and CONTROL

Project Scope/Time/Cost Control
Monitoring: receiving truthful information about progress
Information to track
Updating the plan
Reporting progress against the baseline plan

Project Communications Control
Communication: who, what, where, when, how, why: information needs of different stakeholders
The status or review meeting
Running a meeting
Project kickoff meeting
Reporting project status
Monthly Progress report to Client
Using the Tracking Gantt
Other reports, based on:
Deliverables, milestones, issues
Project roll-up and summary reporting
Class exercise: produce a progress report

Project Procurement Management
Procurement/contract planning
Documenting the requirements
Proposal solicitation
Vendor selection
Contract administration
Contract close-out

Project Quality Management
Quality planning
Quality Assurance
Quality Control

Project Human Resources Management
Building the Project Team
The project team roles and responsibilities: the Project Manager, Team leader, Team member
Project manager skills
Managing Technical People
Motivation, growth and burn-out issues
Demotivators vs. Motivators
Class exercise: handle human resource management issues

Project Risk Control
Monitoring risk
Reacting to risk
Do not get burned
Class exercise: risk management

Project Integration Control
How changing one item changes other things
Problems: Detection, reaction, correction, solution
Change Control
Controlling cost/schedule/scope escalation
Project Close-out
Post project review and report
Class exercise: problem detection/reaction

Conclusions
Resources available
PMI
Internet
Governments
Training
Can you be a good project manager?
Project management proverbs

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