Training & Consulting

Training

John J Rakos & Assoc.  provides training courses on any aspect of project management. Please see the sections on Project Management training courses, Microsoft Project training courses and Risk Management training courses.

John Rakos is willing to teach through a training company. Please contact me at john@rakos.com to discuss.

We can develop and teach any other customized project management training course topic as required (Please click Contact Us above to enquire). Mr. Rakos specializes in providing stock or customized versions of these project management  courses in-house. This is cost effective if you have four or more people to train. John Rakos is presently looking for opportunities to teach these courses with a training company.

All of our courses follow PMBOK standards, but other courses can be customized for PRINCE2, ITIL, COBIT or other methodologies.

Mr. Paul Adler, PMP provides training courses similar to those provided by Mr. Rakos, as well as training on PMP Certification and The Project Management Office.

We teach

 

These courses can be presented at your site. This is cost effective if you have four or more people to train. Please Contact Us.

“All project management training must follow the concepts in PMI’s Guide to the Project Management Body of Knowledge.” – John Rakos

This course can be taught at your site. This is cost effective if you have four or more people to train. Please Contact Us.

Every project or operational activity would be on time, on budget and successful if nothing went wrong. You will learn how to anticipate what can go wrong, assess the impact, define backup plans, and keep everything under control when and if these risks hit you. We will discuss opportunity risks: how to maximize positive uncertainties.

The course is based upon the Project Management Institute® (PMI®) standard
Project Management Body of Knowledge, Treasury Board of Canada Continuous Risk Management policies and other industry standards. This workshop includes hands-on exercises and group work using case studies. The knowledge gained will help the attendees run a project or operational business without a hitch. We will learn how to anticipate risks, eliminate them if possible; otherwise, reduce the probability or impact, or devise contingency plans. We will learn how to calculate the amount to add to estimates, sell the risk costs to the client, and stay in control without stress.

Audience

Executives, operations managers, project managers, team leaders, business managers and anyone who is affected by anything going astray due to risks.

Workshop Sections

The five processes of Risk Management:

  1. 1. Risk management planning, getting familiar with the environment, writing a Risk Management Plan
  2. 2. Risk identification, including tools to foresee the risk items that can occur
  3. 3. Risk assessment, including qualitative and quantitative methods to evaluate the probability and impact of the risks
  4. 4. Risk reaction, including defining immediate action or contingency plans to reduce the risk probability and impact
  5. 5. Risk control, including monitoring and controlling risk events and implementing the planned reaction
Risk as an opportunity
Factoring risk into schedules and costs
Communicating risk management processes to all the stakeholders

 

Outline

Logistics, Introductions
Objectives
STEP 1. Risk Planning
Risk (definitions)
Risks versus Issues/Problems
What is the Basic Source of Risk?
Common Sources of Uncertainty
Risk Inter-Relationships
Five Processes (steps) of Risk Management
How does Risk Management fit into Project Management?
STEP2: Risk Identification

Becoming familiar with the environment

Inputs: Work Breakdown Structure/risk questionnaire
Class Exercise 1: Work Breakdown Structure/Risk Questionnaire
Risk checklist
Risk Taxonomy (Categorization)
Risk Categories, or Affinity Diagram
Sources of risk: Historical Information
Develop a Risk List
Class Exercise 2: Risk Identification
STEP 3: Risk Analysis
Qualitative Risk Analysis
Risk table
Quantitative Risk Analysis – Probability and Impact
Qualitative Risk Analysis – Probability and Impact
Class Exercise 3: Risk Analysis
STEP 4: Risk Response
Risk Response Strategies: Take action immediately, Take action when the risk seems imminent, Take action when the risk occurs
Contingency Planning
Acceptance and Tolerances
Risk Description Formats
Risk Log/Risk Database
Response Analysis Matrix
Updating the Cost Estimate for Risk: EMV (Expected Monetary Value)
Using EMV to calculate potential Opportunity Profit
Management Reserve
Risk Management Plan
Class Exercise 4: Risk Response
STEP 5: Risk Control
Controlling the Fires
Risk Log Format
Post Project Review

Class Exercise 5: Risk Control

Using Risk Management
When NOT to do the Project
How to Say ‘NO’ when there is too much risk
Selling risk management to the client

The perception of risk (how to allay the fear)


Consulting

We can help you in every aspect of project management. Our consulting experience includes (but is not limited to):
    • Automated multi-project roll-up systems using Microsoft Project.
    • All aspects of Microsoft Project.
    • Risk Management, including Policy and Process planning.
    • Customized project management strategies and methodologies.
    • Producing project management documents.
    • Training strategies, including curriculum planning, design, course development, and training.

 

1. Risk Management
We have extensive experience in identifying, analyzing and managing risks in projects. We have written Risk Plans and Risk Policy documents for RCMP in the DNA project, Health Canada for drug submissions, CRA for Balanced Scorecard applications, DND and other Departments and private organizations. The most fascinating project was helping the RCMP make a risk checklist to help determine if an officer should go into a dangerous situation. 
2. Roll-up Systems
Typically, a roll-up is a view of multiple projects (programs, portfolios) in an organization.

This can be used to plan, view, report, or control multiple peojects at once.

A tool such as Microsoft Project can be used to roll all the project files into a single master file.

The roll-up can be hierarchical: we roll-up the Project Manager's files, then the Program Manager's roll-up is the roll-up of the
Project Managers' roll-up files, and so forth.

We can hyperlink to all the other project files, eg, budget spreadsheets, status report Word files, and therefore the roll-up can be used to access all project information. Once per reporting period all the projects are rolled-up into a single file, and collapsed to provide customized reports to different stakeholders. Note that it is also a project information database, each field containing project information. Associated word-processed or spreadsheet files can be hyperlinked, providing a single point of access for all project data.
We have created this type of system for numerous clients including CFIA, DND, and PWGSC where over 150 project are rolled up monthly.

 

3. Methodology
The strategy, methodology or approach to managing can make or break a project. We have implemented the PMBOK four phase approached (Initiation, Planning, Execution, Closure), IT waterfall approaches as well as Agile and Extreme programming methods. We specialize in customizing a methodology to a particular organization: we attempt to use as much of the management practices that already exist in an organization as possible. 
4. Project Management Documentation
John Rakos`s book, the Practical Guide to Project Management Documentation gives an example of every project document, from Project Concept, Project Plan to Status Report and Post Project Review.

We can help produce the required PM documentation.

Examples include: Project Charter, Project Plan, Risk Management Policies, Risk Management Plan for RCMP DNA project.

Project Plan for numerous Health Canada and CFIA projects.

5. Training Strategy
We  specialize in training strategies. We can help define training requirements and gaps, design a curriculum, recommend courses, provide custom training, and evaluate the effectiveness.

Past clients include:

Genome Canada, where the objective was to instill a 'project management culture' (professional approach) as well as training in PM.

RCMP for Risk Management in an operational environment. As a result of the Meyerthorpe murders, new members of the force needed a risk checklist to decide whether or nopt to enter a dangerous building.

CIDA for Software Project Management.

Health Canada to schedule drug submission reviews.

Statistics Canada for IT Project Management.

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